Welcome Email- Important information!

Congratulations! You are now part of the Sweet to the Soul family! We can’t wait for our event this fall and we are so excited that you will be a part of it! We are so honored you chose us! November 13, 2021 9am-4pm Peoria Sports Complex Where will the boutique be held? We are so excited to return to Peoria Sports Complex! Please remember we are guests of the facility. Be courteous to the staff and try to leave your space better than when you found it. We would love to be welcomed back for future events. Peoria Sports Complex is in no way affiliated with our event. Please do not contact them with any questions you may have and please do not go to Peoria Sports Complex with the intent of looking at the potential layout. We will answer any questions by email within 48 hours. How will I receive updates on the boutique? This is VERY important. You will have access to our vendors only page on our website, www.sweettothesoulboutique.com. Visit our website and click on "Approved Vendors”. Use the password "shopSTTS". Please check this page often. ALL important announcements will be found on this page. It will be where we collect shirt orders, give last minute directions, and post the map with booth numbers. If you do not check this page, you will not receive the information needed to prepare for the boutique. If for any reason you are unable to log in to this site, please email us ASAP. We will also have a support group on Facebook. This page is completely optional, and really fun! It is a place for vendors to ask advice, receive clarification, training tools and become friends with other vendors. We will also post reminders on this page to check the vendors only page on the website, especially when something important has been posted. Please ask to join by visiting: www.facebook.com/groups/sttsvendors//. If you are not approved to join the group within 48 hours, or if you have any issues finding the group, please email us at sweettothesoulboutique@gmail.com. Is there general admission? General admission for the event is $5 for guests 18 and older. Each vendor will be given two wristbands and will be able to purchase additional helper wristbands at $5/piece. If you would like to add additional people then what is on your application, please email us by October 30th. After October 30th, additional wristbands can be purchased at the gate. When should I check in? Sweet to the Soul Fall Boutique will be held November 13th, 2021. We will open our doors to the public at 9:00am. Gates will open to vendors at 6:30 am. Gates will close at 8:00 am, no exceptions. Any vendor that has not checked in by 8:00am is subject to cancellation. Please check in at the gate to receive your vendor wristbands. Wristbands will be checked anytime you leave/enter the facility. Where do I park? Please park in the general parking lot closest to your check in gate (this will be assigned to you with booth assignments). Per Peoria Sports Complex’s request, you CANNOT pull your car into the facility where the boutique is being held. You must unload from the parking lot. This means, you MUST come prepared. You will need to bring your own moving dolly; we will not provide them. Please move your car to the back of the parking lot before we open to shoppers at 9am. NO CURB PARKING for loading and unloading. How do I pay for my booth? We will be sending out your invoice upon application approval. Please pay with 48 hours. Don’t forget, we are accepting a limited amount of shops selling the same items. It is important that you secure your spot while it’s still reserved for you! Where is my booth? We will be reviewing booth requests and assigning spaces no later than October 30th. Please check the vendor's page for updates and assignments. How do I set up my covered outdoor booth? You can set your booth up however you would like as long as it follows a few rules. We have had some ADORABLE booths in the past. Keep in mind, shoppers will stop at booths that are well thought out, decorated nicely, and organized. Booths that are cluttered and visually unappealing will most likely be skipped. We don’t want this to happen to you! You are responsible for bringing your own table and chairs. You can arrange your tables in any shape you would like, as long as it fits within your 10’x10’ booth. Or, don’t use any tables at all! This portion of our outdoor shopping area is covered but you may still bring your own 10’x10’ tent/canopy if you would like. Set up and take down is your responsibility. Feel free to bring helpers. Taking down your booth before 4:00pm is prohibited. If a vendor takes down before 4:00pm, they will not be invited back. All booths MUST follow fire and health codes. Please be courteous to the vendors around you. Have fun and be creative with your booth, the sky is the limit! How do I set up my uncovered outdoor booth? You can set your booth up however you would like as long as it follows a few rules. We have had some ADORABLE booths in the past. Keep in mind, shoppers will stop at booths that are well thought out, decorated nicely, and organized. Booths that are cluttered and visually unappealing will most likely be skipped. We don’t want this to happen to you! You are responsible for bringing your own table and chairs. You can arrange your tables in any shape you would like, as long as it fits within your 10’x10’ booth. Or, don’t use any tables at all! This portion of our outdoor shopping area is Uncovered, please bring your own 10’x10’ tent/canopy in case it rains! Set up and take down is your responsibility. Feel free to bring helpers. Taking down your booth before 4:00pm is prohibited. If a vendor takes down before 4:00pm, they will not be invited back. All booths MUST follow fire and health codes. Please be courteous to the vendors around you. Have fun and be creative with your booth, the sky is the limit! Can I bring my pet? Per Peoria Sports Complex, only service animals are permitted. How do I collect payment at my booth? You are responsible for collecting payment at your booth. We are not responsible for any part of your booths sales. The more payment methods you accept, the more business you will get! -Personal Checks: For your benefit, we discourage checks. -Cash: Don’t forget to have a money bag with change in it! -Card: You are welcome to use any card reader that you already use for your business. If you don’t have one set up, we really like “Square”. You can swipe cards right from your phone! Does Sweet to the Soul require any licenses? The City of Peoria requires a business license and a TPT. Please call the city with any additional questions. They are super helpful! The boutique will be during lunch, when can I eat? We will have food trucks at the boutique and we encourage you to take advantage of their yummy food! You may take as many breaks as you would like during the event, but please keep in mind you are still responsible for your booth during this time. Bringing a helper to the event is not a bad idea! Please bring a water bottle and you may also bring a sack lunch/snacks if you choose! How will the event be advertised? We will be advertising for this event. But we REALLY need your help. We will be posting flyers to our social media accounts. Please “share” these posts. We will also attach files on the vendors only page on our website. You may print these flyers or save them to your computer to email. Please tag us in any post that you use and don’t forget to use #sweettothesoulboutique! We highly encourage you to post previews of what will be sold at your event. It will draw people directly to your booth! Please help us spread the word by inviting your friends, customers, family, and neighbors to our facebook event. We will be posting sneak peeks to this page to get shoppers excited about the event! Facebook also automatically sends out reminders to events, and even sends out notifications to friends of the people attending the event (i.e. Jennifer is attending an event near you!). COVID GUIDELINES: All vendors and shoppers will be asked to wear a mask, if still mandated by the city/state. If we are forced to cancel our event, your booth fee (minus a $20 processing fee) will be refunded within 60 days of cancelation. Advertising Guidelines (vendor responsibility): Vendors must advertise a minimum of once a month leading up to the event on Social Media or by e-mail campaign. In October and November, vendors must market the event once a week. Please consider using the hashtag #sweettothesoulmarket We look forward to seeing you at the event and wish you a lot of success! Facebook: Sweet to the Soul Boutique Instagram: sweettothesoulboutique Event hashtag: #sweettothesoulboutique *As a reminder, booths are non-transferable and non-refundable. **The event will be held rain or shine


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