Welcome Letter

Congratulations! You are now part of the Sweet to the Soul family! We can’t wait for our event this fall and we are so excited that you will be a part of it! We are so honored you chose us!

 

November 18, 2017

9am-4pm

Peoria Sports Complex

 

Where will the boutique be held? We are so excited to return to Peoria Sports Complex! Please remember we are guests of the facility. Be courteous to the staff and try to leave your space better than when you found it. We would love to be welcomed back for future events. Peoria Sports Complex is in no way affiliated with our event. Please do not contact them with any questions you may have and please do not go to Peoria Sports Complex with the intent of looking at the potential layout. We will answer any questions by email within 24 hours. 

 

When should I check in? Sweet to the Soul Fall Boutique will be held on November 18, 2017. We will open our doors to the public at 9:00am. Vendors with booths ending in an even number must arrive at 7:00am. Vendors with booths ending in an odd number must arrive at 7:15am. Any vendor that has not checked in by 8:00am is subject to cancellation. 

 

Where do I park? Please park in the general parking lot closest to your check in gate (this will be assigned to you with booth assignments). Per Peoria Sports Complex’s request, you CANNOT pull your car into the facility where the boutique is being held. You must unload from the parking lot. This means, you MUST come prepared. You will need to bring your own moving dolly; we will not provide them. 

Please move your car to the back of the parking lot before doors open to make room for shoppers!

 

How do I pay for my booth? You will be receiving a Paypal invoice from us today. You will have 24 hours to pay this invoice. If you do not pay within 24 hours, we will go to the next person on our waiting list. Don’t forget, we are accepting a limited amount of shops selling the same items. It is important that you secure your spot while it’s still reserved for you! 

 

Where is my booth? We will be reviewing booth requests and assigning spaces no later than November 5th. 

 

How do I set up my covered outdoor booth? You can set your booth up however you would like as long as it follows a few rules. We have had some ADORABLE booths in the past. Keep in mind, shoppers will stop at booths that are well thought out, decorated nicely, and organized. Booths that are cluttered and visually unappealing will most likely be skipped. We don’t want this to happen to you! 

You are responsible for bringing your own table and chairs. You can arrange your tables in any shape you would like, as long as it fits within your 10’x10’ booth. Or, don’t use any tables at all! This portion of our outdoor shopping area is covered but you may still bring your own 10’x10’ tent/canopy if you would like. 

Set up and take down is your responsibility. Feel free to bring helpers. Taking down your booth before 4:00pm is prohibited. If a vendor takes down before 4:00pm, they will not be invited back. 

All booths MUST follow fire and health codes. 

Please be courteous to the vendors around you. Have fun and be creative with your booth, the sky is the limit! 

 

How do I set up my uncovered outdoor booth? You can set your booth up however you would like as long as it follows a few rules. We have had some ADORABLE booths in the past. Keep in mind, shoppers will stop at booths that are well thought out, decorated nicely, and organized. Booths that are cluttered and visually unappealing will most likely be skipped. We don’t want this to happen to you! 

You are responsible for bringing your own table and chairs. You can arrange your tables in any shape you would like, as long as it fits within your 10’x10’ booth. Or, don’t use any tables at all! This portion of our outdoor shopping area is Uncovered, please bring your own 10’x10’ tent/canopy in case it rains! 

Set up and take down is your responsibility. Feel free to bring helpers. Taking down your booth before 4:00pm is prohibited. If a vendor takes down before 4:00pm, they will not be invited back. 

All booths MUST follow fire and health codes. 

Please be courteous to the vendors around you. Have fun and be creative with your booth, the sky is the limit! 

 

Can I bring my pet? Vendors and guests are asked not to bring pets. They will not be allowed through the front gates, and you will be asked to leave if they accompany you.

 

How do I collect payment at my booth? You are responsible for collecting payment at your booth. We are not responsible for any part of your booths sales. The more payment methods you accept, the more business you will get! 

-Personal Checks: For your benefit, we discourage checks.

-Cash: Don’t forget to have a money bag with change in it!

-Card: You are welcome to use any card reader that you already use for your business. If you don’t have one set up, we really like “Square”. You can swipe cards right from your phone! 

 

Does Sweet to the Soul require any licenses? The City of Peoria requires a tax license to anyone that is selling within the City of Peoria. The permit is approximately $100 and will be valid for the year. Please display this permit at your booth as a City Official may attend to spot check our event.

 

The boutique will be during lunch, when can I eat? We will have food trucks at the boutique and we encourage you to take advantage of their yummy food! You may take as many breaks as you would like during the event, but please keep in mind you are still responsible for your booth during this time. Bringing a helper to the event is not a bad idea! Please bring a water bottle and you may also bring a sack lunch/snacks if you choose! 

 

How will I receive updates on the boutique? This is VERY important.  

You will have access to our vendors only page on our website, 

www.sweettothesoulboutique.com. Visit our website and click on “Approved 

Vendors”. The password is ohwhatfun. Please check this page often. ALL important announcements will be found on this page. It will be where we collect shirt orders, give last minute directions, and post the map with booth numbers. If you do not check this page, you will not receive the information needed to prepare for the boutique.

      We will also have a support group on Facebook. This page is completely optional, and really fun! It is a place for vendors to ask advice, receive clarification, and become friends with other vendors. We will also post reminders on this page to check the vendors only page on the website, especially when something important has been posted. Please ask to join by visiting: https://www.facebook.com/groups/STTSfallvendors/If you are not approved to join the group within 24 hours, or if you have any issues finding the group, please email us at sweettothesoulboutique@gmail.com.

 

How will the event be advertised? We will be advertising for this event. But we REALLY need your help. We will be posting flyers to our social media accounts. Please “share” these posts. We will also attach files on the vendors only page on our website. You may print these flyers or save them to your computer to email. 

We will be spotlighting each vendor on our social media accounts. Please look below to find out the guidelines for our vendor spotlight. 

Please tag us in any post that you use and don’t forget to use #sweettothesoulboutique! We highly encourage you to post previews of what will be sold at your event. It will draw people directly to your booth! 

Please help us spread the word by inviting your friends, customers, family, and neighbors to our facebook event (https://www.facebook.com/events/427055600991759/). We will be posting sneak peeks to this page to get shoppers excited about the event! Facebook also automatically sends out reminders to events, and even sends out notifications to friends of the people attending the event (i.e. Jennifer is attending an event near you!). 

 

Vendor Spotlight Requirements. This is not required but highly encouraged. Please email us with a brief description of your shop and a picture of something that will be sold at the boutique. The picture must have a white background. If it is too large to take in front of an all-white backdrop, please take a picture of it in its natural environment (i.e. if it is a kitchen table, take a picture of it in a dining room staged with place settings or a vase). Please make these images clean and professional. 

 

I signed up to advertise in the goodie bags. When do I drop off my items? We love our grab bags, and we thank you for participating! Please prepare 20 full size items from your shop. Please attach a business card so the receiver will know who to come to for more!

      Items in the grab bag will be advertised on our social media pages to help draw shoppers to the booth. If you participate in the grab bags, your items will be advertised like crazy!

      This year, we will have 6 drop off dates for grab bag items. Please make sure you drop them off one of these six days, as we will not accept any that are dropped off after November 4th. A drop off address with instructions will be posted at a later date. 

      If you cannot drop them off to this location, please email us at sweettothesoulboutique@gmail.com and let us know you will be mailing us the items. Once the items are mailed, please send us a tracking number so your items don’t get lost! 

      If you have a perishable item that cannot be left outside, please email us and set up a time to drop the item off.

DROP OFF DATES:

August 5

September 2

September 23

October 7

October 21

November 4 (Last day to drop off, no exceptions)

            

 

 

  We look forward to seeing you at the event and wish you a lot of success!

      

Facebook: Sweet to the Soul Boutique

Instagram: sweettothesoulboutique

Event hashtag: #sweettothesoulboutique

 

*As a reminder, booths are non-transferable and non-refundable.

**The event will be held rain or shine